Overview

Faculty and Staff have the ability to add or remove any existing user, with the exception of the Student Role.  Please note that the Student Role is reserved for those who are officially registered for the course.  Students who are not officially registered for the course should be enrolled under the "Other" Role.  For more information, review the D2L Brightspace roles and permissions.

Instructions

Adding Existing Participants to a Course

From your course homepage, click on Classlist within the Communication drop-down menu.

D2L Brightspace Navbar with the Communications dropdown menu expanded and a red box around the "Classlist" option in the dropdown menu.

Click the Add Participants drop-down menu and select Add existing users.

Top of the Classlist page displaying three buttons from left to right: "Add Participants", "Enrollment Statistics" and "Email Classlist". The "Add Participants" button has been selected and there is a red box around the "Add existing users" option in the associated dropdown menu

A menu will open allowing you to begin searching for the participant you want to add to the course. Enter the participant's name in the Search For: text field.  You can enter in the participant's first or last name.  Click the Search icon.

*Note: If you cannot locate the participant you are trying to add, they may not have a D2L Brightspace account or they may already be enrolled in the course.  Review the Classlist to ensure the participant is not already in the course. If the participant is not in the Classlist and you still cannot locate them, open a help desk ticket.  

Page titled Add Existing Users with sections for Enrollment Options and for Add Existing Users. In the Add Existing Users section, there is a red box around a search box that can be used to look up users in the system.

Your results will appear. 

  1. Check the checkbox (to the left of the participant's name). 
  2. Next, assign the participant a role. Click on the Select Role drop-down menu and make your selection. 
  3. Click Enroll Selected Users button.

Labeled screenshot of a user enrollment interface, showing a user named "Test Faculty2" with 1. a checkbox selected, 2. the role of "Faculty" selected in a dropdown menu, and 3. a button labeled "Enroll Selected Users" at the bottom.

Confirmation of Enrollment will appear.  Click Done.

Confirmation of Enrollment screen showing user Test Faculty2 has been enrolled successfully in the Faculty role. There is a red box around and red arrow pointing to the "Done" button in the bottom left corner of the page.

The participant(s) you enrolled will be listed in the Classlist.

Removing Existing Participants from a Course

From your course homepage, click on Classlist within the Communication drop-down menu. Check the box next to the name of the person you would like to unenroll (remember the Student Role cannot be removed).

Classlist page showing two users named "Test 16" and "Test Faculty1". The checkbox associated with Test 16 is selected and there is a red box around it. Above the list of users are options to "Email", "Instant Message", "Print", "Enrollment" and "Unenroll".

Select Unenroll.  Hyperlink labeled "Unenroll" with an icon of a person and a minus sign to the left of it.

A popup will appear asking to confirm the un-enroll action.

Confirmation screen pop-up informing the user that they "have selected to unenroll one or more users" and to "Confirm you want to unenroll the selected users." There are buttons for "Yes" and "No" at the bottom of the window.

A popup stating the un-enroll was successful will appear.

Pop up message stating "Unenrolled successfully".


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